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Membership Requirements

Table of Contents

Effective with Bylaws 5/15/2014 – View Previous Requirements

Active Members

Active members can and are encouraged to attend business meetings, vote in elections, receive access to private discussion forums, gain entry into SFWA exclusive events and suites at conventions, receive publications such as; the Member Directory, a SFWA Bulletin subscription, the SFWA membership handbook, the SFWA Forum, and may recommend, nominate, and vote on works for the Nebula Awards. Active member dues are $90.00 USD annually.

Detailed documentation of payment will be required. A candidate shall be eligible for Active Membership after acceptance and signed contracts or letters of agreement for:

    1. Three paid sales of different works of fiction (such as three separate short stories) totaling a minimum of 10,000 words to Qualifying Professional Markets, for each of which the candidate has been paid at the minimum rate of 6c/word or higher (5c/word 1/1/2004 – 6/30/2014) (3c/word before 1/1/2004); or
    2. One Paid Sale of a work of fiction (such as a novel) of a minimum of 40,000 words to a qualifying professional market, for which the candidate has been paid at least $2,000 as a non-returnable advance before or at the time of publication; or
    3. One paid sale of a work of fiction of under 40,000 words for which the candidate’s income equals or exceeds $2,000.00, such income to include a simple payment or an advance and/or subsequent royalties after the advance has earned out. Detailed documentation of payment will be required.
    4. Qualifying works must be in the English language in science fiction, fantasy, horror and related genres. “Paid Sale” and “Qualifying Professional Market” are as defined below.
Associate Members

Associate Members receive access to private discussion forums, entry into SFWA suites at conventions, Member Directory, Bulletin subscription, SFWA Handbook, electronic SFWA Forum, and may recommend and nominate works for the Nebula Awards but not vote. Associate dues are $80.00 USD annually.

A candidate shall be eligible for Associate Membership after acceptance and a signed contract or letters of agreement for:

    1. One Paid Sale of a work of fiction (such as a short story) of a minimum of 1,000 words to a Qualifying Professional Market, for which the candidate has been paid at the rate of 6c/word or higher (5c/word 1/1/2004 – 6/30/2014) (3c/word before 1/1/2004)
    2. Qualifying works must be in the English language in science fiction, fantasy, horror and related genres. “Paid Sale” and “Qualifying Professional Market” are as defined below.
Affiliate Members

Affiliate Members receive access to private discussion forums, entry into SFWA suites at convention,  Member Directory, Bulletin subscription, may recommend works for Nebula consideration, but not nominate or vote. Affiliate dues are $70.00 USD annually.

A candidate shall be eligible for Affiliate Membership if he or she:

    1. Has a professional involvement in science fiction or fantasy (such as academics, editors, agents, artists, graphic novelists, reviewers, etc,) but is not eligible to become an Active or Associate member.
    2. No Agent who charges authors an upfront fee of any kind is eligible for Affiliate membership. Agents may charge a commission on sales and nominal fees for office expenses, but only as a deduction from money earned.
    3. No editor or book doctor who is associated with or has a business relationship with an agent or publisher who refers authors to them and gets a kick-back is eligible for Affiliate membership.
    4. No publisher who receives more than ten percent (10%) of his or her revenue from author fees or sales to authors is eligible for Affiliate membership.
    5. All applications for Affiliate membership by publishers, editors, book doctors, or literary agents will be submitted to Writer Beware for approval before applicant is allowed to join as an Affiliate member. 
Institutional Members

Institutional Members receive entry into SFWA suites at conventions, Bulletin subscription, and, for the cost of printing and shipping may opt to receive the Member Directory. Institutional dues are $110.00 annually.

A candidate organization shall be eligible for Institutional Membership if it:

    1. Has a legitimate interest in science fiction and fantasy (such as high schools, colleges, universities, libraries, and similar institutions, as well as broadcasting organizations, film producers, futurology groups and similar organizations). Individuals representing the above groups may also join as Institutional Members.
    2. Applicants must present credentials acceptable to the Membership Committee and must be able to provide the names of three active members as references, or, alternatively, provide documentation that shows a long standing beneficial presence to science fiction and fantasy writers.
    3. All applications for Institutional membership by publishers, editors, book doctors, or literary agents will be submitted to Writer Beware for approval before being allowed to join as Institutional members.

Estate Members

Estate Members receive access to private discussion forums, entry into SFWA suites at conventions, Member Directory, Bulletin subscription, SFWA Handbook, electronic SFWA Forum, and a place in SFWA’s Estate Listings database. Estate dues are $80.00 annually.

A candidate shall be eligible for Estate Membership if he or she is the legal representative for the estate of a deceased author who was an Active member or who was qualified to be an Active member at any time during their writing career.

Life Members

SFWA shall honor the onetime dues assessment that Life Members, at the time of reincorporation, made to the organization. SFWA shall keep those Life Members in good standing with the rights of their respective classes (Active, Associate, and Affiliate) during their lifetime.

Senior Members

After thirty (30) years of continuous membership, at least twenty-five (25) of which have been as Active members, each member so requesting on an annual membership-renewal notice, will be granted free Associate membership for the rest of his or her life.

If the member wishes to return to Active status, he or she may do so at any time by recommencing to pay dues, provided he or she qualifies for active status under the then-current membership rule

.

Family Memberships

Active and/or Associate members who live at the same address may choose a family  membership. Benefits will be the same for each member, except that only one Bulletin subscription and one Annual Member Directory will be included.

Family dues are $130 for two members plus $60 for each additional family member. All above nonvoting members receive listings in the print Annual Member Directory and electronic Online Directory.

Paid Sales
    1. Paid sales are works that have been accepted for publication by a Qualifying Professional Market and paid for, either in advance or on publication, and sold to markets on the list below; or
    2. Which qualify under Rule III for Active Membership above (Rule III sales) All amounts are in US Dollars/cents; equivalent payment in other currencies will be determined by the Membership Committee.
    3. Are works of fiction in the genres of science fiction, fantasy, or horror, in the English language and be published in qualified professional venues as described below.
    4. Contest prize money does not count toward determining the payment rate unless publication rights are required to receive the prize. (That is, only payments tied to publication are considered.)
    5. The Membership Committee, at its discretion, may also accept sales that met prior criteria for SFWA membership at the time of sale.
    6. Collaborations between two persons are counted as half (two novels or six short fiction collaborations, or one collaborative novel plus three collaborative short stories, etc.). Collaborations among more than two people are not accepted.
    7. Applicants must submit proof of a sale at the time of application, such proof to consist of such items as contracts or letters of agreement, or physical evidence that the work has been published by a Qualifying Professional Market, such as photocopied title page, copyright page and/or table of contents. For qualifying professional markets, no proof of payment is required.
    8. For Rule III sales, proof of payment must also be submitted at the time of application, such proof to consist of photocopied checks, etc. The SFWA Membership Committee, at its discretion, may accept or reject any documentation as proof of an applicant’s credentials.
    9. The Membership Committee shall have discretion to decide whether any publication and/or proof thereof is acceptable as qualification for active or associate membership in the Corporation, consistent with the Bylaws.
    10. All documentation submitted with applications will be archived at SFWA’s office and may be used to conduct statistical and contract term analysis, but authors’ identities will not be revealed.
Qualifying Professional Markets

The following markets have been qualified by the SFWA Membership Committee as meeting the SFWA bylaws and other membership criteria. Other markets not listed may not be used for application credentials until they become listed, with the exception of Rule III sales.

List updated as of July 15th, 2014.

Novels

    • Ace
    • Angry Robot
    • Baen
    • Bantam Spectra
    • Black Library
    • Constable and Robinson
    • DAW
    • Del Rey
    • Design Image Group
    • Dorchester/Leisure – (Only work contracted prior to 12/10/2010)
    • Elder Signs Press
    • Eos
    • Fitzhenry & Whiteside
    • Flux Publications
    • Green Knight Harlequin (except for work contracted between 11/1/2009 & 4/30/2010)
    • HarperCollins
    • Head of Zeus
    • Kensington Publishing
    • Meisha Merlin
    • Orbit
    • Paizo Publishing
    • Phobos
    • Prime Books (from May, 2009 forward)
    • Pyr Books
    • Quercus Books UK/Jo Fletcher Books UK
    • Roc
    • Serpent’s Tail
    • Shadow Mountain Publishing
    • Tanglewood Press
    • Orson Scott Card’s InterGalactic Medicine Show
    • Solaris
    • St. Martin’s Press
    • Tor / Forge
    • Ulysses Press
    • Warner Aspect
    • White Wolf
    • Wizards of the Coast

Other large independent publishers and US imprints of large conglomerates such as Bertelsmann, Penguin Putnam, von Holtzbrinck, Time Warner, etc. (thus, Harcourt, Vintage, Farrar Strous & Giroux, Random House, Scholastic, Viking, Doubleday/Nan Talese, Houghton Mifflin/Clarion, etc.)

Note: The all – electronic imprint Hydra from Random House is not a qualifying venue.

Note: As of 4/3/2013, Night Shade Books is no longer a qualifying venue. This action refers to Night Shade Books, the company owned by Jeremy Lassen and Jason Williams.

Qualifying Short Fiction Venues



Short fiction sold to the following markets are considered Qualifying Professional Market, as of June 16, 2014, provided it meets the $60 minimum (1000 words x .06 word) sale requirement.

    • Any anthology published by a qualified novel publisher listed above
    • AE
    • Analog Science Fiction and Fact
    • Apex (starting with June 2008 issue)
    • Asimov’s Science Fiction
    • Beneath Ceaseless Skies
    • Buzzy Mag
    • Cemetery Dance
    • Cicada
    • Clarkesworld Magazine
    • Cosmos
    • Cricket
    • Crossed Genres
    • Daily Science Fiction
    • Dragon
    • Escape Pod
    • Flash Fiction Online
    • Galaxy’s Edge Magazine
    • Grantville Gazette (starting with May 2007 issue)
    • Highlights
    • Lightspeed Magazine
    • The Magazine of Fantasy and Science Fiction
    • Nature
    • Nightmare Magazine
    • Odyssey
    • Orson Scott Card’s InterGalactic Medicine Show
    • Strange Horizons
    • Subterranean Magazine
    • The Pedestal Magazine
    • Tor.com
    • Writers of the Future Anthology

Other Qualifying Markets

SF/F/H short fiction sold to major non-genre magazines that clearly meet the qualifying criteria but that have not explicitly gone through the qualification process are eligible for qualification. Examples might include The New Yorker, The Atlantic, Boys’ Life, Alfred Hitchcock’s Mystery Magazine, and so on.

Markets currently in Hiatus

Short fiction sold during the dates shown to the following markets, which are on hiatus, no longer publishing, or which SFWA no longer accepts for new sales.

    • Aboriginal SF (to 2001)
    • Absolute Magnitude (12/2001-9/2004)
    • Amazing Stories (1926-2000)
    • Artemis (to 12/2004)
    • Baen’s Universe (to April 10, 2010)
    • Brutarian (to August 30, 2013)
    • Bullspec
    • Chizine
    • Dark Wisdom
    • Dead of Night (1989-1995)
    • Fantastic (1952-1980)
    • Fantasy Magazine (merged with Lightspeed magazine in 2012)
    • Galaxy (1950-1995) Galileo (1976-1980)
    • Gothic.net (2/1999 to 2/2003)
    • iBooks / Byron Preiss (to 2/2006)
    • If (1952-1974) Interzone (to 4/2006)
    • Marion Zimmer Bradley’s Fantasy Magazine (to 2000)
    • Nerve
    • Nightbird Unique Magazine (1990)
    • Omni Magazine (1979-1995)
    • The Pedestal Magazine
    • Penumbra
    • Postscripts (to 3/2007; only sales at 5c/w or more)
    • Pulphouse (1988-1995)
    • Realms of Fantasy (through final issue, 2010)
    • Redstone Science Fiction
    • Science Fiction Age (1992-1998)
    • SciFiction / SciFi.com (to 12/2005)
    • SFF.Net Darkfire anthology series (through final volume 2002)
    • Shadowed Realms (to 4/2007; for sales meeting the $50 minimum sale requirement)
    • Speculon (to 2/2003) Starshore (1990-1991)
    • Story House Coffee (to 12/2005)
    • The Third Alternative (to 4/2006)
    • Twilight Zone Magazine (1981-1989)
    • Weird Tales (to 12/2004)
    • Would That It Were (2000-2006)

Venues Other Than Those Above



The following markets may not currently be used for membership purposes. If/when any of these are determined to meet the applicable criteria, they will be moved to the list of qualifying markets. No judgment as to the quality of these markets as publishing venues is in any way expressed or implied by their inclusion on this list.

    • America Star Books
    • American Book Publishing
    • Armitage House
    • Barbour Publishing
    • 
 Creeping Hemlock Press
    • Crossquarter Publishing Group
    • 
 Embiid Publishing
    • Fairwood Press / ElectricStory.com
    • Fictionwise.com
    • Gardenia Press
    • Great Plains Publications
    • Golden Gryphon
    • Gothic.net (for dates after 2/2003)
    • Harlequin (for dates after 11/2009)
    • ImaJinn
    • iUniverse
    • Medallion Press
    • Oak Tree Press
    • 
 Oceans of the Mind
    • OnSpec 
 Paradox
    • PublishAmerica
    • Silver Lake Publishing
    • Small Beer Press
    • Spectrum SF
    • Unbelievable Stories (Quill-Pen Press)
    • The Urbanite
    • Vestal Review
    • Wheatland Press (e.g. Polyphony anthology series)
    • Wildside Press
    • Xlibris.com
    • Zumaya Press
To Qualify a Venue

To qualify a new Qualifying Professional Market, it must be found acceptable to the Membership Committee. In particular, it must satisfy the following criteria for a given date range to qualify for membership purposes:

1. Payment for all works of fiction (other than reprints or serializations), either in advance of publication or on publication, at the rate of either (a) at least $2000 for a single work or (b) at least 6¢/word and

2. Must have published consistently for a period of at least one year before the market will be considered qualifying; and

3. Must have a print run or circulation of at least 1000 copies, or the equivalent in other media (e.g., demonstrated downloads in electronic media); and

4. Is not self-publication, vanity press, or other type of author-paid or fee-charging press, as demonstrated such as (1) by having published at least ten distinct works by different natural persons during the date range; and (2) by authors not having paid or been requested to pay fees or give consideration of any kind.

Any party may request a venue be evaluated (an applicant, the publisher, another author, etc.) but must submit proof that the market meets the criteria. Please submit requests for new markets and evidence of meeting the above criteria via this form.

The SFWA Membership Committee will evaluate the material and add it to the list of qualifying markets if/when it meets the criteria. (Do note that, once qualified, the qualification date will be set back to the earliest date for which the criteria were met; thus, for example, allowing sales during the year in which a market has demonstrated consistent publication, not just from year two onward.)

If you have an older sale, for example to a long-dead market not already listed, please use the market query form. A venue may become disqualified for membership purposes at the discretion of the Membership Committee if it meets the disqualification criteria.